LVNA By-Laws
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Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
Article XII
LAKEWOOD VILLAGE NEIGHBORHOOD ASSOCIATION

BY-LAWS

 

Revision 2, Adopted February 16th, 1995

 

ARTICLE I. NAME

The name of the organization shall be “Lakewood Village Neighborhood Association” (“LVNA”).

 

ARTICLE II. PURPOSE

The purpose of the Lakewood Village Neighborhood Association is to:

  • Enhance the quality of life through education programs, such as the newsletter, SNAP, etc.
  • Promote a sense of safety and peace or mind through positive neighborhood awareness programs
  • Maintain and increase the value of our investment by projecting to others our sense of purpose, peace, and prosperity.
  • Maintain and promote partnerships with other city and county government local businesses and other neighborhood programs.
  • Community unity.

 

ARTICLE III. MEMBERSHIP

Membership in the Lakewood Village Neighborhood Association shall be open to all residents and/or owners of homes on lots zoned R0, R1, and R2 (single family and duplex type homes) within the boundaries of Highway 101 to the South, Calabazas Creek to the East, Tasman Drive to the North and Fair Oaks Avenue to the West.

 

ARTICLE IV. VOTING

All residents in the area defined in Article III above age 18 years and older shall have one (1) vote to cast for each office subject to election or such other matter that may from time to time be considered for vote of the Membership.

 

ARTICLE V. FUNDING

Funding shall be from sources other than dues or Membership fees.

 

ARTICLE VI. MEETINGS

Section 1: Public Meetings

Open public meetings will be held generally on the 2nd Wednesday of each month unless otherwise detailed in the newsletter. The purpose of this meeting will be to conduct LVNA's business, voting, and such other matters as may be presented to the assembly.

Section 2: Board Meetings

Board Meetings shall be hold regularly as scheduled and announced to the general Membership

Section 3: Special Meetings

A Special Meeting of the Membership may be called by any Member eligible to vote as deemed necessary. Notification and purpose of the Special Meeting shall require seven (7) days advance written notice of all LVNA Members.

Section 4: Agenda

The President shall prepare the Agenda for General Meetings of the Membership. Any Member of LVNA may make a motion to add an item to the Board or General Agendas at those respective Meetings for consideration at the next like Meeting. Adoption of that motion requires a second and majority vote.

Section 5: Quorum

Unless otherwise specified in these bylaws, a Quorum for any General or Special Meeting of LVNA shall be the number of Members in attendance.

Unless otherwise specified in these bylaws, decisions of LVNA shall be made by a majority vote of those numbers present at any Meeting.

A majority of the Board shall also be required to be present at these Meetings.

Section 6: Participation

Any General, Special, Board, or Committee Meeting is open to any person and all who wish to be heard. However, only those eligible for Membership are entitled to vote. All actions or recommendations of the General or Special Meetings shall be communicated to all LVNA Members.

Section 7: Attendance Records

A signup sheet will be provided at every Board, General, and Special Meeting and these records shall be kept and maintained by the Secretary of LVNA.

Section 8: Procedures

The LVNA shall follow Robert's Rules of Order (revised) in all areas not covered by the bylaws.

 

ARTICLE VII. BOARD OF DIRECTORS

Section 1: Composition of the Board

The Board of Directors hereinafter referred to as the Board, shall be composed of five (5) members: President, 1st Vice President, 2nd Vice President, Secretary, and Treasurer.

Section 2: Duties of the Board

  1. Management: The affairs of the LVNA shall be managed by the Board. The Board shall be accountable to the Membership; shall seek the views of those affected by any proposed policies or actions before adopting any recommendations on behalf of LVNA; and shall strictly comply with these bylaws.
  2. Vacancies: The Board may fill any vacancy on the Board or Committee by a majority vote of the Board This must be ratified by the Membership at the next General Meeting. The appointee shall serve the remainder of the unexpired term.

In cases where a Board or Committee Member has missed three (3) Meetings, the Board is required to consider replacement of that Member. Members to be replaced shall be notified in writing by the Board of Directors.

Section 3: Board Meetings

The Board shall meet at least fourteen (14) days prior to any General or Special Meeting or at any other time the President or Board designates. These Meetings shall be open sessions; however, only Board Members may vote. A Quorum for Board Meetings shall be three (3) Members, decisions shall be made by majority vote.

Section 4: Terms of Office

  1. All Members of the Board of Directors shall be elected for a one (1) year term
  2. The term for all elected Board Members shall officially begin on the second Wednesday of March of the year in which they are elected and continue through until the second Wednesday of the next year.
  3. The term of any one elected Board Member shall be limited to three (3) consecutive terms in any Office.

 

ARTICLE VIll. DUTIES OF THE OFFICERS

Section 1: President

  1. The President shall be an Ambassador for the LVNA.
  2. The President shall prepare the Agenda and preside at all Meetings of the Board and Membership.
  3. The President shall chair the Budget Committee which will review maintain and forecast the future expenditures and income for the Association and report back to the Board Members their findings and/or proposals for the year.
  4. The President shall sign all reports, documents, and correspondence that may require his/her signature. If the President is unavailable, the 1st Vice, President, 2nd Vice President, Secretary, or Treasurer can sign for the President, in the order listed.
  5. The President shall appoint an Audit Committee of at least three (3) Members to audit the financial records of the LVNA. The appointments shall be ratified by the majority of the Members.
  6. The President shall vote only to break a tie vote of the Board and Membership.

Section 2: 1st Vice President

  1. The 1st Vice President shall be an Ambassador for LVNA.
  2. In the absence of the President or the vacancy of the office of the President, the 1st Vice President shall assume the role of the President and serve the remainder of the President term, upon a majority vote of the Board and ratified by the Membership. Should he/she decline to remain as President, he/she shall assume the duties of President only until such time as an election is held and the position of President is filled.
  3. The 1st Vice President shall chair the Publicity Committee, which includes overseeing the Newsletter Committee. In addition, as Chair of the Publicity Committee, the 1st VicePresident will be responsible for putting together any written or verbal information regarding the Association, such as press releases flyers etc.
  4. The 1st Vice President shall preside over all Meetings that the President cannot attend.
  5. The 1st Vice President shall be responsible for keeping attendance records of the Board Members. Board Members shall call the 1st Vice President if they will not be able to attend a Board, General, or Special Meeting.

Section 3: 2nd Vice President

  1. The 2nd Vice President shall be an Ambassador for LVNA.
  2. In the absence of the President and 1st Vice President or the vacancy of the office of the President and 1st Vice President, the 2nd Vice President shall assume the role of the President and serve the remainder of the President term, upon a majority vote of the Board and ratified by the Membership. Should he/she decline to remain as President, he/she shall assume the duties of President only until such time as an election is held and the position of President is filled.
  3. The 2nd Vice President shall serve as Parliamentarian.
  4. The 2nd Vice President shall chair the Grievance Committee.

Section 4: Secretary

  1. The Secretary shall be an Ambassador for LVNA.
  2. The Secretary will be responsible for posting Meeting dates for the year and/or any modifications to the schedule, upon receiving the list from the President. The location of posting to be decided by the Board.
  3. The Secretary shall be responsible for taking minutes at every Board, General and Special Meeting.
  4. The Secretary shall be responsible for keeping these minutes plus other related documentation including attendance sign-in sheets from the Meetings in a binder in chronological order.
  5. The Secretary shall be responsible for providing the Board with the previous minutes for their adoption at the beginning of each Meeting.

Section 5: Treasurer

  1. The Treasurer shall be an Ambassador for LVNA.
  2. The Treasurer shall keep true and accurate records of all financial transactions without deletions on behalf of the LVNA.
  3. The Treasurer shall give an oral report of the financial status of the Association at each regular Board, General and/or Special Meeting. If the Treasurer is unable to attend he/she should give a written report to the President, who then shall proceed to give the oral report in place of the Treasurer.
  4. The Treasurer shall prepare and distribute to the Board a written financial report of the LVNA semiannually at the end of March and the end of August each year, which can be distributed to the Members.
  5. The Treasurer shall receive and be authorized to endorse and deposit to the LVNA account all funds received from any grants and/or other programs.
  6. The Treasurer shall prepare and cosign with the President or other authorized signature, all authorized LVNA expenditures.
  7. The Treasurer shall be responsible for all of the necessary bookkeeping for each disbursement of any LVNA funds and keep a balanced record book showing all cash assets of the LVNA in full.
  8. The Treasurer shall allow Members to examine the financial books, reports and any other pertinent correspondence of the LVNA upon request (at any Board Meeting) after the Member submits a written request for an appointment. At no time shall the Treasurer let anyone remove the reports, ledgers etc. from his/her possession, other than the Audit Committee.
  9. The Treasurer or Board shall submit, upon request, all records, accounts funds, inventory, and other property belonging to the LVNA to the authorized Audit Committee.
  10. At the expiration of the Treasurer's term of office, he/she shall deliver to his/her successor all Association books, accounts, inventory and other property belonging to the LVNA.

 

ARTICLE IX. COMMITTEES

The following Standing Committees shall be instituted to be responsible for programs and activities of the LVNA of a long-standing nature. The following Committees will serve a one (1) year term, with the exception of the Social Committee, which is appointed on an event needed basis.

Section 1: Budget Committee

A Budget Committee shall be chaired by the President of the LVNA. It will consist of three (3) additional members of the association who will be appointed by the President, and ratified by the Board.

Each year the Budget Committee shall prepare a budget and present it to the Board no later than the 2nd Wednesday of March for the forthcoming year.  The proposed budget shall outline both income and expenditures and shall be in accordance with sound accounting practices. The Board shall make any necessary changes and approve the finalized budget on or before the thirtieth (30th) day of April.

Section 2: Audit Committee

The President shall appoint an Audit Committee of three (3) members of the LVNA naming one of them Chairperson. The appointments of this committee shall be ratified by the majority vote of the Board of Directors. It shall be the responsibility of the Audit Committee to audit all of the records and financial books of the LVNA at least once annually during the week following the election in April. An audit will be conducted two (2) weeks prior to the current Board members leaving office.

Section 3: Publicity Committee

The Publicity Committee shall be chaired by the 1st Vice President of the Association. This committee shall be composed of here (3) members of the LVNA, one of which would be the Newsletter Editor.

Section 4: Social and Recreation Committee

The president shall be responsible for appointing at least three (3) members. The committee for each function shall determine the Chair for each of the LVNA social functions with the majority approval of the Board.

Each chairperson shall be responsible for coordinating the event and reporting back to the Board tentative costs and any other pertinent information.

Volunteers for each event will be recruited by the Social and Recreation Committee, as well as the Board.

Section 5: Grievance Committee

The 2nd Vice President shall chair the Grievance Committee. The Grievance Committee shall be composed of three (3) members whose responsibility will be to attempt to resolve any complaints paced by residents which relate to any person or group adversely affected by a decision or policy of the LVNA (see Article XI for Grievance Procedures).

Section 6: Ad Hoc Committee

The President shall institute with majority consent of the Board such other committees as are deemed necessary to transact the business of the Association. The Chairperson of the committee shall be appointed by the President and by the majority agreement of the Board . Each and every established committee shall have a defined goal and upon completion the committee will disband.

 

ARTICLE X. ELECTIONS

Section 1: Eligibility

Only persons eligible for LVNA Membership shall be qualified to hold an elected or appointed position.

Section 2: Board Members

Members of the Board shall be elected to serve a one (1) year term. The nominations will be taken at the general Membership Meeting to be held in February.

The elections will be held by secret ballot at a Special Meeting to be held in March. The ballots will be counted immediately following the vote. The general Members can wait to find out the ballot count and observe the proceedings.

Section 3: Absentee Ballots

Members who would not be able to attend the Special Election Meeting would be allowed to vote by absentee ballot the week prior to the election date.

The time and location for such voting would be designated by the current Board.

Section 4: Majority Vote

Board Members shall be elected by a combined majority vote of absentee ballots and Members present at the Special Election Meeting.

Section 5: Recall of Board Members

Any holder of an elected office may be removed and replaced for conduct detrimental to the LVNA. This may be accomplished by a Quorum of at least twentyfive (25) Members, and a twothirds (2/3) vote of a General or Special Meeting, and with fifteen (15) days prior written notice to all Members.

 

ARTICLE XI. GRIEVANCE PROCEDURE

Section 1: Person or Group Adversely Affected

A person or group adversely affected by a decision or policy of LVNA may submit in writing a Complaint to any Member of the Grievance Committee.

Section 2: Receipt of Complaint

Within seven (7) days of receipt of the Complaint, the Committee shall arrange with the Petitioner a mutually acceptable place, day and hour for a review of the Complaint. The Committee shall recommend resolution in writing to the Board within thirty (30) days.

Section 3: Final Resolution

The Committee shall attempt to resolve the Complaint and shall submit a report of their recommendations and/or action to the complainant, Board and Membership. If the Committee, Board or petitioner cannot reach agreement, find resolution of the Complaint shall be by vote of a majority of the Membership at a General or Special Meeting.

 

ARTICLE XII. ADOPTION AND AMENDMENT OF BYLAWS

Section 1: Adoption of the ByLaws

Adoption of these bylaws shall require a Quorum of at least twentyfive (25) Members, with a twothirds (2/3) vote of the Members present at a General or Special Meeting.

Section 2: Amendment of the ByLaws

Amendments to the bylaws shall be made at any General or Special Meeting after the, Members have been officially notified of all proposed amendments to the bylaws by a minimum of at least seven (7) days advance written notice.

Adoption of amendments shall require a Quorum of at least twentyfive (25) Members, with a twothirds (2/3) vote of the Members present at the Meeting.

 

 
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